Attendees: John, Judi, Kristine

Agenda:
-Review progress made in re organizing office, cafeteria, and driver station new office
-Look on 5^th floor for furniture
-Further plan out spaces

CAFETERIA:

To Do:
-Clean and repaint walls white
                -re organize posters and other things on the wall
-Move white board from current office into cafeteria and mount
-Get stools from 5^th floor locked cage down to tall tables

DRIVER STATION OFFICE:

To Do:
-Get cork board mounted next to white board
-Get the driver station shelf cleaned off and materials moved to correct locations
-Have desktop computers chained to table tops
-Get outlets/power strips near desktops
-Move desk from near controls area to where the white cubby table top is (there is a note currently on the cleared off desk to be moved to the new office area- it’s the table we used to charge batteries on)

Help Needed:
-Someone to come to next meeting (date TBD) and help with measuring cafeteria and other spaces so students can design room layout in CAD
-Someone who wants to make measurements/design cubby/open lockers that we’d like to put in the cafeteria to serve as a coat/bag drop off area for team members.
-The cage on the 5^th floor that holds all of the discarded furniture to be unlocked so we can get the stools out of there.

NEXT MEETING:

DATE: to be determined
TIME: to be determined 

Thanks to Nick who showed up to the website team meeting. We started work on the redesign of the website and started collecting ideas to make it more useful. Because of his interest in programming, we had an impromptu lesson, followed by a take home tutorial.

If any one is interested in working with the website team or has suggestions for added capabilities please let Anna know. Next website team meeting is next Thursday 7/5.

Meeting notes:

Current State of Team Website:

• Contains basic necessary information and programming, but doesn’t go above or beyond.
• Not interactive
• very few graphics
• difficult for non-website programmers to update

What other teams are doing:

• Using blogging software to enable easy updating and site changes.
• Using slide shows, picture galleries, calendars, Google map inserts, etc.
• More pictures!

HTML/CSS scripting lesson:

• Walked through setting up a basic site
• At home tutorial to be completed before next meeting: http://www.w3.org/Style/Examples/011/firstcss.en.html

Driver Station:

• Long table and wheeled table: This space would be the new office. If approved the desktops would be moved and chained to the tables out to allow a bigger and more accessible work area. Laptops could also be used on these tables and locked in the offices at night. This space would be best suited for a new office space because of the white board, tables, and unused (except for driving the robot at the end of build) space. Outlets are accessible and the idea we had was to get power strips bolted down to the tables so you could plug a laptop right in and work there. Stools would be fantastic for this space to work in.
• Cork Board: There is a cork board we found under the driver station that we’d like to be mounted to the right of the white board to post things. 

Cafeteria:

• Long tables: against back wall will be used as a work bench. If stools were purchased for these tables it would be an amazing work space with natural lighting.

• Short tables: moved to sides of room to allow more groups to work and also gives greater access to outlets.

• Shelf against front partial wall: underneath will be used for office supply storage so all groups can access pens, papers, and other materials. If stools are purchased it would be a great work table area for groups to use.

• Bulletin Board: recovered with blue paper for now and will be adding large calendar so all groups can write their meeting time and dates as well as deadlines for all team members to see.

• Cubbies: The idea of building a wood unit that has cubby holes/boxes for storage to be used as drop off area next to bulletin board was discussed. It would be ideal because you’d have to walk by and look at the bulletin board and it would be good to have a designated place to put your coat and bags and other items. 

-Attendees: Kristine, Katie, Kevin, John

Due to the low attendance the students were given the option of what they wanted to spend their time doing- they opted to look at the office and other unused spaces in our facilities. We cleaned, planned out, and executed the re arrangement of the office, cafeteria and driver station area. 

Office:

• We went through and reorganized materials in the closet and on the desks. 
• There is still much to be done, but we made great progress tonight.
• Chairs are broken and office is very small and hard to be productive in. Also very isolated area so it’s not ideal for groups or even more than 3 people to be working in.

Please see next two pages for Cafeteria and Driver Station layout photos and descriptions!

therealfirstlife:

…This year, Gael Force students loved writing pen pal letters with Buzz Team 175!

What’s your favorite outreach project/event/activity?

AWARDS & PRESENTATIONS

-When we develop the seminar about awards/presentations have the end of the seminar be a mini competition: participants will present on a topic and we will be the judges

-Create a How to Use Computers for Dummies seminar to give to community members (especially to our parents….except for ML’s dad…because he clearly doesn’t need it)

MARKETING

-Develop a slide show or mini update videos to play in break rooms at Nypro on TV screens

-Write up team job descriptions to be able to better market the team to students at CHS

-Develop Tutorial videos on how to do things
                -programming
                -brainstorming
                -mechanical

-Stronger community bond
                -Business partners could wear our team shirts on 1/26 and competition days
                -Be in more parades
                -Going Green: reusable water bottles or bags like we’ve done before
                -Try to be involved with more donations: books to CHS, backpacks for students like last year
____________________________________________________________________________________               

RCA (Regional Chairman’s Award)

-Get mentors and students more aware and involved with RCA efforts

DISCUSSION TOPICS

-What do we want out of this? (off season work)
                -more community outreach and service
                -ways to form better school connections: with middle school
                -monthly fundraisers
                -RCA communication: viewing of other teams submissions and discussions about it
                -more of a TEAM involvement with things

-What does success look like? How will we measure if our off season efforts are successful?
(this became more general about how will we know if our team is successful each year)
                -team growth (more students)
                -growth in the community (awareness)
                -ways to get at least 10 new students from each grade to join the team
                -winning RCA or EI
                -if we get more students involved in FIRST – not just Gael Force
                -gain alumni support for FIRST
                -raise more money
                -more/better teamwork
                -more STEM graduates
                -if we become a better known quantity in CHS
                -if we get more freshman than seniors
                -if our alumni impact becomes realized
                                -leaving a legacy
                                -leaving archived documents and information to pass onto new members
                                -start teaching autodesk
                -having the robot be finished before the end of build season
                -not fighting
                -being on time
                -being satisfied
                -being less stressed during build season: if we work and plan now for build season

NEXT MEETING AGENDA
Meeting #3 Wednesday June 27^th @5:30pm @the field

-Put together an outline of what we want to accomplish for each topic

-Read and View 1114 Simbotics Chairman’s Award Submission

-Begin watching 1114 Effective FIRST Strategies seminar

Agenda:

-RE-Introduce topics

                -Awards & Presentation Seminars
                -Marketing
                -RCA

-Discussion of each topic

-Ideas and reviews
-Questions/Comments

-Set goals for group- what do we want out of this off season work

-Set how we will measure our success

-Plan for next meeting

What do you love doing with your team? 

Ex: building, outreach, funtivities, events.